Version: 1.0 – 13/10/2022
Vision and Scope
Juicebox is committed to protecting the data and privacy of job applicants to Juicebox and its affiliates and to complying with all applicable data protection laws. This Candidate Privacy Notice (“Notice”) provides information on how Juicebox (“Juicebox” or “we”) collects, uses, stores and discloses your personal data.
Data Controller and Data Protection Officer: Juicebox
Collection and Use of Your Personal Data
Personal data means any information that identifies you or could reasonably be used to identify you, and that is recorded in any form. It includes your name (in English and native languages), address, education, contact details, current job title and employer, any attachments (such as CV, cover letter), your passport details and the passport details of your dependents (for travel arrangements only).
Juicebox, as Data Controller, collects, processes and uses the personal data you submit through the following channels: Juicebox website, Job Boards, LinkedIn, referrals, and recruitment agencies/search firms, for the purposes of processing your application as further described below.
Additionally, we may collect and process your personal data from the following publicly available sources, provided collection of the data is necessary and relevant to the performance of the job which you apply for and provided we are allowed to do so by national laws (“direct search”): LinkedIn, Facebook, Twitter and other social media platforms / Google.
Before making a final decision to recruit you, we may collect and process information relating to your employment history, and criminal history, with your consent. Background checks are carried out by a background check service provider.
Purposes of Processing Your Personal Data
Any personal data you provide to Juicebox will be used to process your application for the specific position you have applied for. In accordance with applicable law, your personal data may be retained and used to process your application for other open positions within Juicebox and its affiliates which may be suitable, unless you object to such processing in which case your personal data will be deleted.
The processing of your personal data is based on your consent or, in some instances, the performance of a contract with you (e.g., article 6(1)(a) and 6(1)(b) of the GDPR). We need your personal data in order to conduct the recruitment process, and we will not be able to consider you for a job offer when you do not provide us with your personal data. Any processing of personal data from other sources is based on our legitimate interest (e.g., Article 6(f) of the GDPR).
When we retain your personal data for other open positions, we do this based on our legitimate interest and in order to give you the possibility to work with us in the future, even though we are currently unable to offer you a position. We will delete your personal data as soon as it becomes clear that an offer of employment will not be made to you or is not accepted by you, unless we believe that you might be suitable for other future open positions and you have not objected to this, or unless we need to retain your personal data for the preparation, filing or defence of legal claims. If we retain your personal data for other open positions, we will not store your personal data for this purpose for longer than 2 (two) years.
Transfer of Your Personal Data
By submitting your application, you transfer your personal data to Juicebox. Your data may be shared with third-party providers for the purpose of recruitment and may also be transferred outside the European Union or the European Economic Area. In such a case, Juicebox will ensure an adequate level of personal data protection, including but not limited to, by entering into standard data protection clauses adopted by the European Commission with its affiliates.
Security for Your Personal Data
Juicebox uses appropriate administrative, technical, personnel, and physical measures to protect your personal data. All electronic data are kept secure on corporate drives with only select authorized individuals having access to the information. Your personal data is also protected through confidentiality undertakings entered into by all persons processing your personal data.
Use of Third-Party Service Providers
Juicebox may engage third-party service providers, such as recruitment agencies/search firms and providers of recruiting software and applicant tracking system, with whom Juicebox contracts as part of its normal business operations to carry out recruitment-related functions. Juicebox diligently selects such service providers and enters into written agreements with them ensuring that such providers (i) have adopted adequate data protection and security measures to safeguard your personal data; (ii) only use your data as instructed by Juicebox and for no other purposes; and (iii) store your personal data only within the terms of the agreement. Each third-party service provider guarantees an adequate level of personal data protection, including but not limited to, by entering into standard data protection clauses adopted by the European Commission.
Your Privacy Rights
You have the right (i) to request from us access to your personal data as well as the right to data portability; (ii) to request from us the rectification of your personal data; (iii) to object to the processing; and (iv) to request from us the erasure of your personal data. If you would like to exercise any of your rights, please contact email@example.com. You also have the right to lodge a complaint with a data protection authority.